Executive Assistant Office of the Secretary

• High-profile and influential media presence
• Strong member-based advocacy organisation
• Challenging, fast-paced and diverse workplace

The Police Association Victoria (TPAV) is among the most influential and high-profile employee organisations in the State of Victoria, representing the industrial, legal and welfare interests of its members. The Office of the Secretary is seeking an experienced individual to undertake the role of Executive Assistant to provide high- level executive support to the Secretary (CEO) and Assistant Secretary (EO). The right candidate is a seasoned professional with a high- level of initiative, diplomacy and excellent communication skills who enjoys dealing with all levels of staff and external parties.

Responsibilities:

•  Provide executive and administrative support in the Office of the Secretary.
• Undertake diary management, including the co-ordination of schedules based on an ongoing assessment of priorities in relation to appointments, meetings and private briefings and forward planning.
• Identify, assess and recommend the priority order of issues for consideration by the Secretary and Assistant Secretary.
• Consult with the Assistant Secretary and senior management across the organisation, to ensure that advice and information provided to the Secretary is both proactive and identifies emerging issues for attention.
• Prepare and record correspondence, briefing papers, reports, minutes, agendas, and other materials for a range of regular meetings and conferences attended by staff of the Office of the Secretary.
• Assist in the planning and preparation of conferences, conference and presentation materials and liaise with individuals and organisations relating to these events.
• Plan, prepare, distribute and manage board papers, policies and communications.

 Key Competencies/Qualifications:

• Advanced working knowledge MS Office Suite
• Excellent interpersonal and communication skills
• Outstanding stakeholder management skills
• An unflappable team player
• An ability to anticipate needs of others and respond in a positive and proactive manner
• Strong attention to detail and accuracy
• High level organisational/time management skills
• Demonstrated experience performing a range of administrative support duties.

Please note, if successful you will be required to undertake a Police Check.

For a comprehensive position description and/or confidential discussion please contact Rosa on 03 9347 7780 or email your resume accompanied by a cover letter to rosa@micalerecruitment.com